Job Description

Job Description

Fluency in Mandarin Chinese is required.

*A brief 5-minute screening call will be conducted as the first step before interviews.

We are conducting a search for a highly polished and energetic Personal Assistant to support the Head of a film production company. This role is ideal for a proactive, service-oriented professional who thrives in dynamic environments and is comfortable managing both business and personal tasks. The position is based in New York City and may require frequent travel, sometimes on short notice, both domestically and internationally.

The Personal Assistant will work in close collaboration with the Executive Assistant to ensure seamless support and continuity. Flexibility, discretion, and a commitment to excellence are essential.

Key Responsibilities

• Accompany the executive on business and personal travel, providing hands-on support and ensuring all logistics are flawlessly executed.
• Coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Act as a liaison with hotels, vendors, and service providers to ensure a high standard of service.
• Maintain confidentiality and handle sensitive information with discretion.
• Collaborate closely with the Executive Assistant to align on priorities, scheduling, and task management.
• Support the executive with personal tasks, lifestyle management, and day-to-day errands, both while traveling and in NYC.

Qualifications

• 5–10 years of experience supporting a senior executive in a similar capacity, ideally with travel and personal assistant responsibilities.
• Exceptional organizational skills and attention to detail.
• Professional demeanor and excellent interpersonal communication.
• Ability to anticipate needs and solve problems proactively.
• Comfortable with a flexible schedule and potential travel.
• Tech-savvy and proficient in travel apps, calendar tools, and mobile communication platforms.
• Fluency in Chinese is required.

Additional Information

This is a confidential search; discretion and professionalism are paramount.

The role offers a unique opportunity to work closely with a visionary leader in a fast-paced, global business environment.

Salary Range: Approximately $80,000–$120,000, commensurate with experience.

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