Job Description
Job Description
Position Title: Administrative Assistant - ( Entry Level )
Duration: 7+ months contract with possibilities for extension
Location: Phoenix, AZ (100% Onsite)
Skills Required
- Provide data entry assistance related to PHIG, ARPA, Health Disparities, or ELC grants (e.g., quarterly progress reports, annual renewals).
- Coordinate in-state and out-of-state travel for supervisors and managers in collaboration with the MCDPH Travel Coordinator.
- Serve as the Office of Grants Management’s SharePoint guru, responsible for maintaining and improving the OGM SharePoint site—including web page updates, file structure, naming conventions, and archiving.
- Collaborate with the Office of Procurement and Contracts (Client) Unit to align and revise joint SharePoint sites for improved usability and integration.
- Manage and create the OGM master calendar; assist with meeting scheduling, room reservations, agenda preparation, and logistical support.
- Take meeting notes and provide general administrative support during internal and external meetings.
- Order business cards and office supplies (via WIST); track inventory and ensure organized supply storage.
- Submit telecom service and ergonomic assessment requests as needed.
- Track and manage assets and oversee supply cabinet inventory, including check-in/check-out procedures.
- Assist Grant/Contract Administrators with typing contracts and coordinating documentation for incoming grant opportunities.
- Schedule interviews and compile related materials and documentation.
- Maintain the OGM Unit Manager’s calendar and assist in preparing PowerPoint presentations and related materials.
- Distribute monthly Board of Supervisors (BOS) agendas and maintain records of BOS actions.
- Perform other administrative duties as assigned.
Experience Required
- MS Office 365, Word, Excel, Outlook, PowerPoint, Teams, SharePoint
Education Required
- High school diploma or GED required; Associate's degree in Business Administration, Office Management, or related field preferred.
- At least one year of clerical, administrative support, or office coordination experience.
Education Preferred
- 2 years clerical, administrative support, or office coordination experience.
Job Tags
Contract work,